New Hire Onboarding Checklist
This is a suggested list of items to cover with an individual or a group if more than one new hire is starting the same day. You will add and subtract to this list depending on your particular organization. It is recommended that Monday be used as a start date.
Do you have questions on anything in your New Hire Packet at this time?
Did you make copies for yourself of forms that you will turn in, or would you like copies?
Information about the environment you will work in.
Parking, Kitchens/Break Room, Posters/Worker’s Comp, Referral, etc.
Location Specifics: Local Cafés, any amenities or facilities available i.e., Fitness Center)
Systems Security Information
IT, who will set you up with computer access
Facilities Items, if any
Initial Documents in the New Hire Packet
Emergency Contact Info
I-9 -Employment Eligibility Verification (with supporting docs – photocopy?)
Forms Collection – for Personnel file
Employee Handbook Acknowledgement, if applicable
Former Employer Contract, if applicable
EEO Data Form
Employment Agreement, if applicable
Written Final Offer Letter
Acknowledgement of HIPPA requirements
Benefit Information and Forms
Documents for Accounting/Payroll
Payroll Status/Change Form
Other Compensation Agreements if applicable
Variable Compensation Summary if applicable, should accompany offer letter
Employee Direct Deposit Enrollment Form. Tape check to form – don’t staple
Overtime Policy Acknowledgement, if relevant
Meals & Rest Periods Policy Acknowledgement, if relevant
Employee Roster and Org. Chart, Who’s Who
Pay Date and Holiday Schedule
Time-off Request & Approval Form
Benefits Helpful Hints
New Hire Action Items
Compliance Reading, if applicable
Acknowledgement of Required Reading (list Items)
New Hire Announcements:
Building Owner Announcements, if applicable
If you smoke, check for designated smoking areas for your building
Employee Referral Program, if applicable
Do you speak a foreign language?